Privacy Policy
Effective Date: January 1, 2026
Last Updated: January 1, 2026
1. Introduction
Vita Nova Ketamine & Wellness Clinic (“we,” “us,” or “our”) is committed to protecting your privacy and maintaining the confidentiality of your personal health information. This Privacy Policy applies to Vita Nova Ketamine & Wellness Clinic and explains how we protect and use your personal and health information. By using our services or accessing our website, you consent to the practices described in this Policy.
As a healthcare provider, we are required to comply with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable privacy laws. This policy works in conjunction with our HIPAA Notice of Privacy Practices.
2. Information We Collect
Personal Health Information (PHI)
- Medical history and current health conditions
- Mental health assessments and treatment records
- Medication history and current prescriptions
- Treatment plans and progress notes
- Ketamine and IV therapy administration records
- Insurance information and billing records
- Emergency contact information
Personal Information
- Name, address, phone number, and email address
- Date of birth and demographic information
- Insurance information and payment details
- Appointment scheduling information
Website Information
- IP address and browser information
- Pages visited and time spent on our website
- Contact form submissions and inquiries
- Cookies and similar tracking technologies
3. Protected Health Information (PHI) and HIPAA Compliance
At Vita Nova Wellness Clinic, we may collect Protected Health Information (PHI) such as your name, contact details, insurance data, health conditions, and medical history when you submit forms, book consultations, or communicate with our providers.
We are committed to maintaining HIPAA compliance in all our data handling procedures. PHI is securely stored, only accessible by authorized personnel, and used solely to provide care, verify insurance, or improve our services. We do not sell or share your medical information with third parties for marketing purposes.
4. How We Use Your Information
Vita Nova Ketamine & Wellness Clinic (“we,” “us,” or “our”) is committed to protecting your privacy and maintaining the confidentiality of your personal health information. This Privacy Policy applies to Vita Nova Ketamine & Wellness Clinic and explains how we protect and use your personal and health information. By using our services or accessing our website, you consent to the practices described in this Policy.
Treatment
- Providing ketamine therapy, Spravato® treatment, and IV therapy services
- Developing and implementing personalized treatment plans
- Monitoring treatment progress and adjusting care as needed
- Coordinating care with other healthcare providers when necessary
Healthcare Operations
- Quality assurance and improvement activities
- Staff training and education
- Appointment scheduling and clinic operations
- Compliance with legal and regulatory requirements
5. Information Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personal health information to third parties except as described in this policy and as permitted or required by law.
Authorized Disclosures
- With your written authorization for specific purposes
- To other healthcare providers involved in your care
- To insurance companies for payment and coverage determination
- To business associates who assist with our operations (under strict confidentiality agreements)
Required Disclosures
- When required by law or court order
- To prevent serious harm to you or others
- For public health and safety purposes
- To law enforcement in specific circumstances
- For regulatory compliance and oversight
6. Data Security
We implement comprehensive security measures to protect your personal health information:
- Encrypted electronic health records systems
- Secure physical storage of paper records
- Access controls and user authentication
- Regular security training for all staff members
- Secure transmission of information
- Incident response procedures
- Regular security audits and updates
7. Your Privacy Rights
Under HIPAA and Maryland law, you have the following rights:
- Right to Access: Request copies of your medical records
- Right to Amend: Request corrections to your medical records
- Right to Restrict: Request limitations on how we use or share your information
- Right to Confidential Communications: Request alternative methods of contact
- Right to an Accounting: Request a list of disclosures we have made
- Right to Complain: File complaints about our privacy practices
- Right to Revoke Authorization: Withdraw consent for specific uses of your information
8. Your Rights Under HIPAA
As a patient, you have the right to:
- Request access to your medical records
- Request amendments to inaccurate information
- Receive a record of disclosures
- File a complaint if you believe your privacy rights have been violated
To exercise any of these rights, please contact us at info@vitanovawellnessclinic.com or call (443) 563-1059.
9. Website Privacy
Cookies and Tracking
Our website uses cookies to improve your browsing experience and analyze website traffic. You can disable cookies in your browser settings, though this may affect website functionality.
Contact Forms
Information submitted through our website contact forms is transmitted securely and used only to respond to your inquiries or schedule appointments.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.
10. Minors' Privacy
We do not knowingly collect personal information from individuals under 18 years of age without parental consent. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. We will post the updated policy on our website and notify you of significant changes. The effective date at the top of this policy indicates when it was last revised.
12. Contact Information
If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:
Privacy Officer
Vita Nova Ketamine & Wellness Clinic
Phone: 443-563-1059
